NYC Property Manager Monthly Checklist
Essential monthly tasks for managing NYC residential and commercial properties.
Complete Checklist (8 Items)
Check for New Violations
Search DOB, HPD, and ECB monthly for any new violations issued to your properties. New violations require immediate attention to meet correction deadlines, especially Class C (HPD) 24-hour violations. RegWatch automates this monitoring.
Review Open Complaints
Check for new DOB and HPD complaints filed against your properties. Complaints trigger inspections, so address the underlying conditions before the inspector arrives.
Monitor Active Permits
Track the status of all active permits. Verify work is progressing. Check for permit expiration dates and renewals. Ensure all required inspections are scheduled.
Building System Checks
Inspect common areas, lighting, fire exits, extinguishers, and safety equipment. Check boiler operation, elevator function, and HVAC systems. Document all inspections in the building log.
Tenant Communication
Address outstanding tenant work orders. Review and respond to tenant complaints. Distribute required notices (e.g., heating season schedules, building access changes). Maintain communication records.
Financial Review
Review monthly income and expenses. Verify all rent payments received. Process vendor invoices. Monitor utility costs for anomalies. Update the operating budget as needed.
Vendor and Contractor Oversight
Verify contractor insurance certificates are current. Review ongoing maintenance contract performance. Schedule seasonal maintenance (snow removal, HVAC changeover, pest control).
Compliance Calendar Review
Check upcoming compliance deadlines for the next 90 days: HPD registration, boiler inspections, elevator inspections, FISP filings, gas inspection deadlines, and local law compliance dates.
Effective property management in NYC requires consistent monthly attention to building conditions, regulatory compliance, and tenant needs. This checklist helps property managers maintain organized, proactive operations.
RegWatch for Property Managers
RegWatch provides real-time monitoring of violations, complaints, and permits across your entire portfolio. Set up alerts for each building to be notified of new issues immediately, allowing proactive management instead of reactive crisis response.
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Automate Your Checklist
RegWatch automates many of these checks by aggregating data from DOB, HPD, ACRIS, and other NYC agencies. Save hours on every property.